AI Solutions for Weddings and Events: Guest Bots and Quote Handling
Automation that answers guest questions, collects RSVPs and speeds up vendor and client replies, while your team keeps control of every decision.
This page covers AI solutions for wedding and event businesses. The most useful uses are repetitive conversations: guests asking where to park, relatives confirming attendance, and vendors sending quotes in whatever format they like.
On the week of a wedding, a planner's phone does not stop. Most calls ask the same ten questions about timings, venue and dress. An assistant that answers those on WhatsApp frees your team for the problems that need a person.
What event teams can reasonably get from AI
Answers for guests on WhatsApp
Guests prefer asking in a chat they already use. A bot loaded with the schedule, venue address and contacts can reply in their language and escalate anything unusual to your team.
RSVP collection by conversation
Many relatives never fill a web form but will reply to a message. A bot can ask who is coming, meal preference and arrival date, then write the answers into your guest list.
Vendor quote handling
Quotes arrive as images, PDFs and voice notes. Extracting item, rate and terms into a standard table speeds comparison, though a person must confirm the numbers.
Invitation and message drafts
Drafting wording in English, Hindi or Marathi saves time. Families and elders still approve tone and names, especially for sensitive details such as who is listed first.
What we build for event AI projects
Guest assistant
Replies on WhatsApp with schedule, directions, dress notes and contacts for each ceremony. It records unanswered questions so you can update the information.
RSVP and follow-up automation
Send invitations, reminders and thank-you messages to the right families only. Replies update the guest list, and a daily summary reaches the planner.
Quote extraction helper
Read vendor quotes in common formats and fill a comparison sheet for review. Flag missing items such as taxes, transport or overtime charges.
Content drafting tool
Draft invitations, itineraries and updates in several languages, kept in a review queue. Nothing is sent to guests until a team member approves it.
What it costs
Languages, number of events handled, integrations with your guest list and messaging provider costs shape the quote. Message and model usage fees are billed by the providers. Domain, hosting and provider charges for ai solutions are listed apart from our fee.
Questions we get asked
Can a bot answer guest questions in Hindi and Marathi?
Yes. It replies in Hindi, Marathi or English, matching the language of the guest's message. We test it on real examples, including mixed Hinglish and voice-note transcripts, and route unclear questions to your team. For ai solutions, we would rather check your real case first than promise a fixed answer.
Will the bot confirm RSVPs by itself?
It records the guest's reply and updates the list, but your team sets the rules. For limited seats it can place a guest on a waiting list, and a person decides on exceptions such as extra plus-ones. We agree this point in writing for your ai solutions project before work starts.
How do WhatsApp messages to guests get sent?
Through the official WhatsApp Business API via a messaging provider. Business-initiated messages use approved templates and the provider charges per conversation. Guests must have agreed to receive messages, and we set up opt-in handling. Your ai solutions brief decides the exact setup, and we settle it in discovery.
Is it safe to put guest phone numbers into the system?
Treat the list as personal data. We limit who can see it, store it securely and delete it after the event when you ask. Confirm any legal duties with your own adviser, because we do not give legal advice. For ai solutions, we would rather check your real case first than promise a fixed answer.
Ready to scope it?
Tell us what you want to build. You get a fixed written quote after a free discovery call.